The Senior Human Resources Specialist supports the Director of Human Resources to provide leadership for HR operations and support across the College. Responsibilities include developing and implementing HR strategies, integrating HR best practices within the College, interpreting policies, and providing consultation and advice on a broad range of HR issues and concerns. This position will serve a primary role in recruitment and staffing, employment administration, and organizational structures and systems.


Recruitment and Staffing

  • Work with the Director of Human Resources to develop the College’s workforce strategy including workforce/position development and specific recruitment and hiring initiatives.
  • Plan and manage search processes for faculty, academic professional, civil service, student, and temporary hourly staff. Conceptualize and develop position descriptions that align with the workforce strategy, develop recruitment plans, and manage all aspects of search/hire processes.
  • Oversee the issuance of employment offer letters, memoranda of understanding, shared employment agreements and special agreements that support and effectively meet the needs and structure of the College’s workforce.
  • Work with the Office for Access and Equity with respect to affirmative action plans and equal employment opportunity practices. Serve as point of contact for the OAE regarding departmental hiring activity.
  • Work with the Director to evaluate, assess and make recommendations for improvements to position design and workforce organization/development.

Employment Administration

  • Provide leadership and guidance in the area of human resources to College leadership and supervisors and to staff in all employee groups including, academic, civil service, student and hourly. Interpret, apply, implement and advise on HR policies, guidelines and regulations, including advising and coordinating Family Medical Leave (FML) and the Americans with Disabilities Act (ADA).
  • Work with the Director to regularly assess, evaluate and refine the College’s workforce/position design to ensure structures successfully meet the evolving needs of the College. Work with the Director to design and implement programs in support of professional development and career progression.
  • Work with the Director to develop, implement and manage programs in support of employee appreciation and recognition, employee wellness and balance, and organizational assessments to evaluate employee engagement and organizational climate.
  • Work with employees and supervisors to support positive outcomes with regard to performance management and development, performance appraisals and constructive/corrective actions.
  • Serve as a primary contact for human resource issues in consultation with the following offices:  Illinois Human Resources, Office of Access and Equity, Student Employment, University Payroll & Benefits, and Legal Counsel.

Organizational Structures and Systems

With the Director of Human Resources and as part of the HR unit manage human resource data for the College. Consolidate, organize, and analyze data from multiple sources and ensure data is consistently accurate and complete. Design, develop and distribute human resources data and reports to multiple stakeholders in the College.

  • With the Director and as part of the HR unit, manage implementation and integrated use of a comprehensive HR database. Integrate the database with College HR functions including standard and ad hoc reporting, offer letter and employment agreement development, appointment status monitoring and dashboard data metrics generation.
  • Research, develop and implement human resource and administrative systems to meet needs of the College. These may include systems for document routing and approvals, data collection and survey systems, document repository systems, and payroll/scheduling management systems.
  • Evaluate, develop and implement a broad range of human resource processes and procedures to improve the efficacy of the office in support of College objectives, ensure compliance with policies and regulations and align with HR best practices.
  • Research, develop and implement improvements for the standardization and organization of information, documents, files and forms for the office of human resources.
  • Work with the Director to develop and implement new projects and initiatives in support of the office of human resources and the College.


  • Serve as a liaison between College leadership and the faculty and staff at the Carle Illinois College of Medicine, as well as a liaison with other colleges, with campus administrative offices and with Carle.
  • Maintain appropriate confidentiality of work and employment-related information and materials.
  • Foster a culture of diversity and inclusion within the Carle Illinois College of Medicine.
  • Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules, and regulations.
  • Champion positive inter-professional relationships bridging the College’s private/public organization and missions.
  • Supervise staff in the human resources office as assigned.
  • Perform other related duties or projects as assigned to further the mission of the College.

Required Education:

  • Bachelor’s degree in Human Resources Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.

Preferred Education:

  • An advanced degree in a field directly related to human resources.
  • PHR or SPHR certification.

Required Experience:

  • Four years of professional experience in human resources, two of which must be at the University of Illinois, including use of HireTouch and managing academic and civil service search processes.
  • Experience interpreting and applying employment and human resource related
    policy, rules and regulations; including campus Civil Service Policy and Rules,
    Provost Communications, Campus Administrative Manual Personnel Policies, and
    state and federal regulations.
  • Experience with a variety of standard office software programs including Microsoft
    Office (Excel, Word, PowerPoint), and Adobe Acrobat

Preferred Experience:

  • Experience with Banner, HR Front End, I-9 Tracker, ANA and PARIS.
  • Experience with BOX, Webtools, Qualtrics, DocuSign and EDW data reporting.

Knowledge, Skills and Abilities:

  • Excellent verbal, written and interpersonal communication skills.
  • Ability to exercise initiative, work independently and apply sound judgment to identify effective solutions to a variety of complex questions or problems.
  • Ability to work in a dynamic, collaborative, and fast-paced environment with multiple projects and deadlines.
  • Excellent organizational and prioritization skills with the ability to successfully work at a strategic level while ensuring attention to numerous important details.
  • Excellent judgment and discretion, especially in the handling of confidential and/or sensitive issues and information.
  • Self-motivated, with a passion for challenge, an innovative and creative approach to management and administration, and the ability to effectively adapt to change.
  • Ability to successfully develop and implement guidelines, procedures and systems.

Salary and Appointment Information
This is a full-time, benefits-eligible, Civil Service, Human Resource Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. Salary is commensurate with experience and qualifications.

Application Procedures and Deadline Information
For more information on the Carle Illinois College of Medicine, please visit https://medicine.illinois.edu/.  Applications must be received by November 12, 2019.  To apply for this position, create a candidate profile at https://jobs.illinois.edu. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application.
Step 2) Submit the Voluntary Self-Identification of Disability forms.
Step 3) Upload the following:

  1. Cover letter.
  2. Resume (months and years of employment must be included).
  3. Software and database skills must be included on resume.
  4. Academic credentials (unofficial transcripts or diploma may be acceptable).
  5. Names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position at https://jobs.illinois.edu. Applications not submitted through this website will not be considered. For further information regarding application procedures, you may contact HumanResources@Medicine.Illinois.edu. For questions regarding the UI application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO.