Purpose:

The purpose of this policy is to ascertain, through completion of a national criminal background check and fingerprint-based criminal history records check, the ability of individuals accepted for admission to the College as medical students to become licensed physicians in the future, to enhance the safety and well‐being of patients, and to ensure the public’s continuing trust in the medical profession and to comply with Illinois law.

Definitions:

Accepted Applicant or Acceptee: A person who has applied to Carle Illinois College of medicine and has been offered conditional admission.

Matriculant: Any accepted applicant who has attended the Carle Illinois College of Medicine orientation, for their most recent matriculation year, immediately preceding enrollment in the first credit-bearing course of the curriculum.

Student: A person currently enrolled and attending Carle Illinois College of Medicine courses and for whom the University of Illinois maintains an academic record.

Policy:

1. Accepted applicants must submit a national background check administered through the Association of American Medical Colleges (AAMC)-facilitated Criminal Background Check Service prior to matriculation.

Refusal to provide adequate/correct information or to provide consent for the national background check prior to matriculation may result in withdrawal of the conditional offer of acceptance.

2. Matriculants must complete a fingerprint‐based criminal history records check for violent felony convictions conducted by the Department of State Police and the Federal Bureau of Investigation during the Carle Illinois Orientation Week or deadline designated by Student Affairs.

Refusal to provide adequate/correct information or to provide consent for fingerprinting during the Carle Illinois Orientation Week or deadline designated by Student Affairs may result in dismissal from Carle Illinois College of Medicine.

Any discrepancy between the information reported during the medical application process and information discovered during any background check prior to matriculation or while student is enrolled at the College, as well as any new information or incidents that occur or are reported subsequent to the application for admission, may result in withdrawal of the conditional offer of acceptance or dismissal from Carle Illinois College of Medicine.

Processes/Procedures/Guidelines:

1. Carle Illinois College of Medicine participates in the AAMC-facilitated Criminal Background Check Service. National background check information obtained from the AAMC through the medical application process will be reviewed by the Carle Illinois College of Medicine prior to Orientation Week.

2. Due to additional Illinois regulations, a fingerprint-based criminal history records check is also required. Fingerprinting is mandatory for matriculants and will take place after matriculation at the expense of Carle Illinois College of Medicine.

3. Results of the background check and fingerprint-based criminal history records check will be made available to only those authorized employees or agents of the University who have a need to know the information for College purposes. Results will be reviewed by the appropriate Standing Committee in consultation with University Legal

4. The existence of a conviction will not automatically disqualify an individual from official admission to or enrollment in the College. Any decision to withdraw an accepted applicant’s conditional offer or dismiss a matriculant/student from the College with a conviction, is solely at the discretion of the appropriate Standing Committee in consultation with University Legal Counsel.

Revised May 6, 2020.