Leaves of absence may be granted judiciously to students in the Carle Illinois College of Medicine.
Types of leaves of absence include:
Academic remediation: Carle Illinois may place on academic remediation leave students required to participate in an approved study plan for an extended period.
Administrative: Carle Illinois will place on administrative leave students who, for example, are unable to apply for a leave on their own, who lapse in communication with the college, or who are known to be absent from the college.
Financial: To allow a student to resolve financial issues.
Medical: To allow a student to address significant health problems.
Personal: To permit a student to address significant personal circumstances, such as parental leave, serious illness in the immediate family, death of an immediate family member, or divorce/separation from one’s spouse/partner.
Career reconsideration: To permit a student to reconsider medicine as a career. Students may request this leave at any time during the year, provided they are in good academic standing.
Research/educational: To allow a student to engage in formal research or participate in a structured educational program. Students granted a leave of absence for research or educational reasons must be in good academic standing when they begin the leave.
Requesting a Leave of Absence:
To obtain a leave, students must initiate a request in writing. The request must state clearly the reason(s) for the leave, specify beginning and end dates, and include contact information while on leave. Students should work with Student Affairs who will consult with the registrar and Office of Student Financial Aid office to help select the dates and ensure awareness of the leave’s potential ramifications (e.g., financial aid, health insurance coverage, student services). Documentation must accompany the request, if applicable. For example, a student who requests a medical leave is required to provide appropriate evidence of the health problem.
Granting a Leave of Absence:
The dean or the dean’s designee may grant a leave of absence for up to one year.
The student progress and promotions committee must review and approve (a) any request for a leave beyond one year’s duration, (b) a second leave of absence for the same reason, regardless of length, and (c) any combination of leaves of absence whose total time exceeds one year.
Leaves Of Absence For One Semester Or Less:
Information must be provided to the student progress and promotions committee, accompanied by a recommendation to change the student’s anticipated graduation date, if necessary.
Leaves of Absence for More Than One Semester:
Information must be provided to the student progress and promotions committee, accompanied by a recommendation to delay the student’s anticipated graduation date. If an M3/M4 student takes a leave during a clinical rotation, the number of weeks of instruction earned (if any) will be determined by the clerkship director.
Returning to the College of Medicine:
All students on leave must submit a letter of intent to return, specifying the effective date of return, to Student Affairs at least one month in advance of the return date. Documentation must accompany the request, if applicable. Students on a medical leave must submit a letter from a health care provider confirming satisfactory resolution of the significant health problem and supporting their return. Students should work with Student Affairs who will consult with the registrar and Office of Student Financial Aid to select a date of return and ensure awareness of the potential ramifications (e.g., financial aid, health insurance coverage, student services).
Students who withdraw from the curriculum because of a leave of absence will have their status converted to continuing. Students on continuing status will have their academic records reviewed by the student progress and promotions committee to determine in what manner the student may re-enter the curriculum and what courses they must take upon returning from leave. This could include re-starting the year excluding courses already completed, or re-taking some of the curriculum if they were underperforming before taking the leave. Any curricular changes in the content or assessment methodology may necessitate modifications in the student’s educational plan. In view of this, a student’s anticipated graduation date may be modified.
Students who do not return to the Carle Illinois College of Medicine at the conclusion of the approved leave of absence will be withdrawn administratively from the college. The action will be reported to the student progress and promotions committee for review and approval. Students who have been withdrawn administratively from Carle Illinois would need to apply for readmission.