Purpose:

Carle Illinois College of Medicine seeks to establish and enforce specific policies related to withdrawal, temporary removal from academic and/or clinical activities, and suspension.

Terminology:

Withdrawal is a voluntary action by a student to leave the university for an indefinite period of time prior to completion of his or her degree program. A Carle Illinois student who withdraws and wishes to be return to the college must apply for readmission.

Involuntary Withdrawal is an action by the university to withdraw a student in accordance with Section 2-105 of the Student Code.

Temporary removal is an action by the college to remove a student from specified academic and/or clinical activities, potentially including all such activities, on a short-term basis. The individual remains on student status pending further action by the college.

Suspension is an action by the college or university to take an individual off of student status and remove them from all Carle Illinois activities for a specified period of time.

Dismissal is an action by the college and university to terminate an individual’s student status for an indefinite period of time. Students may be dismissed for academic or conduct reasons. Students dismissed for conduct reasons may eventually petition for permission to pursue readmission to the university or, if applicable, the release of their degree.

Processes/Procedures/Guidelines:

Withdrawal from the College
Withdrawals from the university are governed by Sections 3-313 of the Student Code. Students who withdraw from the university for military or other national defense services should also see Section 3-314 of the Student Code.

A request to withdraw from the Carle Illinois must be initiated in writing by the student. The request must state clearly that the student wishes to withdraw, and specify the effective date of the withdrawal. The request should be directed to the associate dean of student affairs. The student must also complete the official university withdrawal form available from Student Affairs.

The college reserves the right to dismiss a student found to have violated its codes of conduct even if the student has submitted a notice of withdrawal prior to its final determinations. The college committee on student progress and promotions will review each withdrawal request together with the student’s academic record. The committee will determine the student’s academic standing at the time of withdrawal. The committee will also consider, and seek to resolve, any allegations of misconduct against the student in which a final determination has not yet been made. A student’s withdrawal will not be effective until approved by the college committee on student progress and promotions. However, if the student is allowed to withdraw the effective date of withdrawal shall be the date they submitted the request to withdraw.

Following action by the college committee on student progress and promotions, Student Affairs will notify the student of the outcome, and notify the registrar and other appropriate university offices of the withdrawal.

Students who have withdrawn from the college and wish to be readmitted must apply for admission via the standard admissions process.

Temporary Removal from Academic and Clinical Activities
Every student enrolled at the Carle Illinois is expected to participate in academic and clinical activities and perform in a fit and safe manner, consistent with the academic and professional standards of the program. The college reserves the right to temporarily remove a student from any and all academic and clinical activities if a student’s behavior fails to meet those standards and that behavior raises significant concerns about the safety of the student or others (e.g., patients, other students, faculty, and staff).

The college expects all faculty, staff, and students to report behavior that threatens the student’s own safety or the safety of others. Such behavior includes, but is not limited to, unacceptable patient management, patient endangerment, inappropriate alteration of patient records, damage to property, behavior disruptive to the academic process or environment, and acts of violence or sexual misconduct.

The college also expects all faculty, staff, and students to report incidents of behavior that raise concern about impairment or an inability to function in educational or clinical settings (e.g., drug and alcohol use and/or erratic behavior).

Faculty, staff, and students are urged to call 911 for events involving acts or threats of violence, urgent safety concerns, possession of weapons on campus or in clinical settings, imminent threats of suicide, and medical emergencies.

Behavior that threatens safety or that appears to impair functioning should be reported to the college using a form available on the college website. The dean will designate at least two persons to monitor and review reports of student-related threats or impaired function. (All such reports will also be forwarded promptly to the university’s Behavioral Intervention Team for additional assessment and possible intervention. The team will consult with the college as necessary throughout this process.) Upon receiving such a report, either designee may immediately remove the student from any or all academic and clinical settings on a temporary basis. By the end of the next business day following that removal, or as soon as practical thereafter, the dean’s designees will schedule meetings with the student in question, the person who made the report, and others who may provide relevant information. The dean’s designees will advise the student that, if he/she fails to meet as requested, he or she is subject to dismissal from the university.

After holding the relevant meetings, the dean’s designees will make one of the following findings:

Finding of No Evident Problem. If the dean’s designees find that the report of impairment or threat to safety is unsubstantiated or that the student’s behavior does not meet the standards for temporary removal, the dean’s designees will return the student to his/her academic and clinical activities.

Finding of Minor Problem. If the instances of impairment or threat to safety are substantiated but minor, the dean’s designees will allow the student to continue with academic and clinical activities, with conditions if appropriate.

Finding of a Significant Problem. If the dean’s designees find that the report of impairment or threat to safety is substantiated and significant, they shall do at least one of the following:

a. Require a fitness-for-participation evaluation. The associate dean for student affairs will notify the student that their temporary suspension from specified student academic and clinical activities will remain in effect until such time as the student has completed a fitness-for-participation evaluation and has complied with all subsequent requirements and recommendations.

Fitness-for-participation evaluations will be carried out by a healthcare provider designated by the college. The student is responsible for any costs associated with the initial evaluation and costs associated with any required follow-up evaluations or treatment. Students who decline to secure a required evaluation are subject to dismissal through either the college committee on student promotions or the university student disciplinary process.

Upon receipt of the fitness-for-participation evaluation, the dean’s designees will forward the evaluation to the college committee on student promotions. That committee may then recommend returning the student to the curriculum without restrictions, returning the student to the curriculum with restrictions, or suspending or dismissing the student. If the student is returned to the curriculum, the college committee on student promotions may also impose disciplinary or educational sanctions on the student.

b. Refer the student for potential involuntary withdrawal from the university, following the procedures of Section 2-105 of the Student Code.

c. Request that the chancellor use his or her authority under Section 2-701 of the Student Code to suspend the student on an interim basis. The student shall be given prompt notice of the charges against them, and the case shall be referred to the appropriate college or campus disciplinary process.

In reviewing reports regarding student behavior, the dean’s designees may at any time refer Carle Illinois students for disciplinary action, according to college and university policies. Students are advised that temporary removal from the curriculum under this policy may result in a delay in their progress towards graduation.

Suspension or Dismissal in Other Circumstances
Nothing in this policy shall limit the ability of the college or university to suspend or dismiss a student through other college processes or through provisions of the student code.